About the Opportunity

Reporting to the Department of Medicine Manager, the incumbent plays a key role in planning, coordinating, implementing and evaluating the activities of the Division and its associated clinical, educational and research programs.

With minimal supervision, the incumbent provides day to day administrative support to the Division Head and / or assigned physician(s), ensuring optimal time management. In addition, the incumbent oversees the day to day activities of Division’s medical secretarial support staff and booking / registration clerks, including, but not limited to: ensuring appropriate distribution of workload to efficiently and effectively meet Divisional needs; scheduling time off and rearranging resources during periods of staff absence; maintaining accurate timesheets and payroll information; participating in the recruitment and selection process and the performance evaluation process of Divisional support staff; orientation of medical and support staff to Division; and ensuring collaborative team work. The incumbent is responsible for processing requisitions for supplies and services for the Division; maintaining records of same; and for ensuring cost effective utilization of Divisional resources.

Additionally, the incumbent is responsible for working with the Manager to ensure appropriate collection of relevant statistical and other data related to Divisional activities to address issues of evidence-based decision support.

About You

We would love to hear from you if you have the following:

• 
  Grade XII plus completion of a one year secretarial diploma required
• Three (3) years relevant experience with demonstrated leadership skills required
• Completion of medical terminology course is an asset
• Minimum typing speed of 60 wpm is an asset
• Experience in unionized environment preferred
• Current knowledge of concepts/trends in office management
• Highly developed proficiency in common office software (MS Office, Email, electronic scheduling) and experience using a LAN an asset
• Above average co-ordination, organization, multitasking and decision making abilities required
• Excellent communicator with highly developed interpersonal skills
• Complex scheduling experience is an asset
• Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

• Permanent, Full-time position, 70 hrs bi-weekly

Compensation and Incentives

$24.96 - $27.61 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.