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Now Brewing – Senior Administrative Assistant #tobeapartner

From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others.

This position contributes to Starbucks success by providing advanced, dedicated administrative support of a confidential and complex nature to two or more executives along with supporting the management of the Toronto Regional Office. Handles confidential and non-routine information. Exercises independent judgment and discretion in making decisions and carries out activities following general guidelines. Demonstrates the ability to perform effectively with limited direction. Models and acts in accordance with Starbucks guiding principles.

This role will be working out of the Toronto Regional Office and will require the successful candidate to work out of the regional office 3 days per week.

As a Senior Administrative Assistant, you will:

• Provide administrative support to two or more executives. Proactively manages executive calendars with attention to accuracy, detail and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities.
• Serves as a point of contact for the business unit or department. Answers questions, directs requests to appropriate partners and works with other partners effectively to exchange information
• Directs and executes complex administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. May research background material and collect data for reports, meetings, events and correspondence
• Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested
• Serves as a peer leader to administrative team within function
• Liaise with building management and Starbucks Support Center departments to ensure the Toronto Regional Office is resourced to effectively support our partners
• Works with leadership to create a welcoming office culture through events and activities.

Qualifications

We’d love to hear from people with:

• Progressive administrative experience, 3-5 years
• Providing support to executive level management – or equivalent, 3-5 years
• Fast-paced environment, 7-9 years
• High School diploma/GED 4 or more years of experience in a role performing administrative assistant or coordinator job functions
• Experience in a role managing multiple calendars in Microsoft Outlook, 3+ years
• Demonstrates confidence, composure and professionalism
• Advanced problem-solving skills
• Ability to effectively manage multiple projects, meet deadlines and reprioritize as needed; follows through on commitments
• Ability to communicate clearly and concisely, both orally and in writing, with attention to detail
• Ability to work independently, as part of a team and as a peer leader
• Advanced proficiency in Microsoft Office Suite
• Ability to handle confidential and sensitive information
• Ability to exercise sound judgment and independent decision making
• Demonstrates an aptitude for understanding the business, function and company priorities
• Knowledge of general office administration, procedures and equipment

Join us and be part of something bigger. Apply today!

We are committed to creating a diverse and welcoming workplace that includes partners with diverse backgrounds and experiences. We believe that enables us to better meet our mission and values while serving customers throughout our global communities. People of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply. Starbucks is an equal opportunity employer of all qualified individuals, including minorities, women, veterans & individuals with disabilities. Starbucks will consider for employment qualified applicants with criminal histories in a manner consistent with all federal, provincial, and local ordinances.