OAK + FORT is brought together by a passionate group of people with a natural bond over an aesthetic vision that radiates throughout the collections. Fueled by the purpose to enhance and explore our own personal style—we authentically embody a place where individuality and uniqueness are celebrated. An ever-evolving point of view, joy in self-expression, and quality are central to our contemporary philosophy

POSITION SUMMARY

As the Human Resources Assistant, you will support our People and Culture team in carrying out a wide variety of HR administrative task as well as being first point of contact for staff and visitors at reception. The ideal candidate would be extremely organized, efficient and entrepreneurial to succeed in this role.

RESPONSIBILITIES

Human Resources Duties

• Support with recruitment process in the corporate office and retail stores;
• Participate in the employee onboarding and exiting processes;
• Process health benefits enrolments, changes and terminations;
• Update, file and maintain accurate HR files and records, such as job descriptions, resumes, contracts, training records;
• Address internal HR related inquires regarding health benefits, vacation, policies and procedures;
• Review current processes on a regular basis, conduct research and implement best industry practices;
• Participate in the Joint Health and Safety Committee;
• Assist with various HR related projects;
• Perform other duties as required.

Reception Duties

• Set a great first impression by greeting and assisting visitors
• Answer the main telephone line and direct calls
• Ensure kitchens, washrooms and supply room are fully stocked and organized
• Maintain cleanliness in general office areas, including kitchen and lunchroom
• Manage travel and accommodations arrangements
• Support with the organization and set up of special events
• Organize meeting rooms
• Assist the CEO and executives with various tasks including scheduling, travel and miscellaneous tasks
• Follow office workflow procedures to ensure maximum efficiency
• Monitor office expenditures and handle all office contracts (rent, service etc.)
• Planning office parties, awards ceremonies, and other company-related functions
• Making reports for CEO or executives
• Participate in vendor relationship management
• Perform other projects as assigned

Purchasing Duties

• Order supplies for retail stores, head office and the warehouse
• Research and request quotes for special purchases

• Completion of post secondary education with a focus in Human Resources
• Ability to maintain and preserve strict confidentiality
• A good understanding of the recruitment processes and record tracking
• Communicate effectively and diplomatically orally and in writing
• Ability to take initiative and work with minimal supervision
• Good organization and time management skills
• Experience in retail is considered an asset

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