Five Counties Children’s Centre is a not-for-profit outpatient paediatric rehabilitation facility which provide therapy and developmental services and supports for over 6000 children and youth annually with physical, communication and/or developmental issues.

We serve the communities of Peterborough, Northumberland, City of Kawartha Lakes and Haliburton counties with offices in Peterborough, Lindsay, Cobourg, Campbellford, Haliburton and Minden. Across these 6 sites, Five Counties employs approximately 140 staff who provide supports to clients, their families and community partners at the Centre, schools, daycares and in the community. In addition to work completed at identified sites, staff also work remotely from home, schools, daycares and client homes. As a Health Information Custodian employing regulated health professionals, the Centre is legislated by the Personal Health Information Protection Act (2004).

Additional information can be found at www.fivecounties.on.ca.

We are seeking an experienced Project Manager to assist with the migration of our client information system. This full-time (35 hours/week), contract position (six months with a possible extension of an additional six months) is located in Peterborough, Ontario, with an expected start date of January 30, 2023.

Position Summary:

The Project Manager will plan and implement the transition from the Centre’s current electronic Client Information System to a new client information system. The software will support families across our catchment area and staff at all sites.

The implementation will include support for data migration, development of a detailed project plan for all aspects of the project including preparatory work to post implementation follow-up, communication plan for key stakeholders including staff, management, board and clients/families and a role-based training plan for users. The Centre will create an Implementation Committee and identify subject matter experts to provide feedback to the Project Manager and Manager of Privacy, Performance, IT and Security.

Key Duties and Responsibilities:

• Plan the implementation, including change management processes to transition systems.
• Develop a detailed project schedule, resource plan, and status reports, managing task assignment to project resources and reporting on and managing project scope throughout the lifecycle of the project
• Define goals and track progress towards those goals for change management, data migration tasks, implementation and training
• Review project deliverables on a weekly basis via status for accuracy and apprise management of risks, issues and recommend mitigations
• Interface with all areas affected by the project, including end user, vendors, families and community partners
• Review of current processes to determine opportunities for change and improvement including: Referral to centre and referral to programs, waitlist management, capturing first assessment and first treatment, clinical documentation including outcome measures, documentation received from outside sources, use of care plans and care pathways, client history, scheduling, medical clinics, access by external partners, discharge from program and CTC and other processes as identified
• Support the data migration process through data extraction, migration and conversion
• Implement the new software utilizing a team of change champions determined by the organization
• Support the creation of test scripts
• Support the organization in creating security configurations
• Support the organization in meeting reporting needs
• Creation of organization specific training materials
• Post transition follow up

Qualifications and Requirements:

• Professional diploma/degree in computer science, data analysis, project management or information technology
• Proven Project Management experience required

Required Work Experience

• Working knowledge of the design implementation and maintenance of systems hardware and systems security
• Proven ability to deliver data migration projects
• Proven experience for high quality and on-time project deliveries
• Experience in business process design and/or change management
• A minimum of 3 years related experience in data systems (database) design and structure
• Experience in data management statistics and data integrity management
• In-depth understanding of project management methodologies

Additional Skills and Qualifications

• Experience with government-funded organizations is required
• Excellent communication and interpersonal skills
• Organized and self-motivated with strong attention to detail
• Strong meeting facilitation and time management skills
• Demonstrated experience in change management
• Capable of innovating and developing business growth and quality improvement
• Experience in delivering high-level and complex projects
• Comfortable presenting content to a range of audiences, including policymakers, media and the public
• Ability to build relationships and influence
• Excellent written and verbal communication
• Excellent mentoring and skills transfer capabilities
• Skilled at networking and network-building, with a strong commitment to partnership.
• Resiliency and ability to work under pressure.
• A valid Ontario driver’s license and access to a motor vehicle
• Clear criminal record check
• Vaccination against COVID-19 (3 shots)

If you have the necessary skills and experience, please apply no later than January 6, 2023.

Five Counties is an equal opportunity employer. We thank all applicants for their interest, however, only those selected for an interview will be contacted. If you are contacted for an interview and require accommodation, appropriate arrangements will be made to assist you through the process.

Job Types: Full-time, Fixed term contract
Contract length: 6 months

Salary: $85,364.00-$96,884.00 per year

Benefits:

• Casual dress
• Company pension
• On-site parking

Schedule:

• Monday to Friday

COVID-19 considerations:
We are a masked work environment with all necessary COVID-19 protocols in place.

Experience:

• Project management: 1 year (required)

Work Location: One location

Application deadline: 2023-01-06
Expected start date: 2023-01-30

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