Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Operations Administrator to the Scandi Family in our Woodbridge office! This is an ongoing short term contract to cover a sick leave.

What's in it for you:

• Awarded one of Canada's Best Managed Companies: We're committed to a high level standard of excellence for both clients and our Scandi Family.
• Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term.
• Stability and Job Security: Even through tough economic times we've continued to steadily grow, and we aren't slowing down any time soon. With a strong national presence across Canada
• Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
• Benefits: We offer a comprehensive medical and dental plan as well as personal days off.

What your day to day will look like:

Reporting into the Director of Operations for Eastern Ontario, our Operations Administrator plays an integral role ensuring a positive and supportive environment while providing excellent service to team members and clients. Your days are full of variety helping your team be more effective, as you adjust and adapt quickly to the ever-changing demands of your role.

• Operational Support; rotating schedule of on call personnel, service quotes, and requests, assist in special projects for Account Managers and Regional Directors, submit all reports and inspections to clients as required, and maintain all up to date documentation.
• Basic Accounting; reviewing and approving invoices, support current purchase orders, reconciliation, and monthly remittances
• Reception; assist with the main phone line coverage when needed
• Uniform Management; Maintain local inventory of all uniforms in charge of tracking and stocking and handle all uniform requests

What you'll need to succeed:

• Must have a minimum of 3 years experience in a similar position within an office environment.
• Familiarity with MS office products and intermediate Excel proficiency
• High level of organization and excellent communication skills with great phone etiquette
• Ability to handle a fast-paced environment, handling multiple demanding priorities at once and acting with a sense of urgency
• Experience working with Sage, Smartsheet, 8x8, and Lighthouse considered an asset

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.