Operations Accounting Administrator (FT) Job at Phoenix Technology Services
Operations Accounting Administrator
Phoenix Technology Services LP is a progressive and innovative Calgary based Directional Drilling Company. Driven by our client’s needs, we are committed to providing more efficient and cost-effective drilling operations.
We have an opening for an Operations Accounting Administrator based out of our SE Technical Centre. Reporting to the Assistant Controller - Operations, The Operations Accounting Administrator is responsible for entering job data into accounting spreadsheets and processing motor services. Some of the specific accountabilities of this position are met in part through the work of the Operations Administrator. In addition, this individual provides support to the Operations Accounting Department in resolving any mud motor related issues.
Responsibilities also include:
- Receive motor return reports for Canada and USA, and update service tracking spreadsheets with motors that require servicing.
- Receive commercial invoices with intercompany motors and update USA service tracking spreadsheet.
- Pull goods issue reports for all Canada and USA motors serviced.
- Review servicing transactions to ensure all items have been transacted properly, contact appropriate personnel for all discrepancies, and work to resolve errors and omissions.
- Generate customer billing summaries from motor service app and Power Bi.
- Update tool service tracking spreadsheets with appropriate costs for Canada and USA and highlight completed services.
- Forward billings for approval.
- Address motor billing queries from other departments.
- Scanning and filing of various accounting documents and service billings.
- Create and provide Jar rental agreements to vendors when requested and update rental Jar accrual.
- Assist with quarterly inventory counts if time permits.
- Assist with periodic asset verification counts and reconciliation.
- Perform all month end tasks within the required accounting schedule deadlines.
- Assist with coverage of other administrative duties during vacation or other absences.
- Assist other departments with various projects when time permits.
- Perform all duties so as to meet the responsibilities listed in the Employee and Corporate HSE Handbooks.
- Perform duties according to the Company’s quality system procedures and work instructions.
The successful candidate will have a high school diploma and will be a very organized, analytical and detail oriented individual. The incumbent will have solid communication and keyboard skills with proficiency in MS Office. Previous SAP and industry experience is an asset.
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