Manager - Payroll Services (Specific Project) Job at Vanier College
Vanier College is an English-language public college with more than 6000 daytime students from over 90 different nationalities. We have a thriving Continuing Education division that provides services to adult learners, international students as well as to community and corporate clients. Vanier has approximately 1000 employees and offers a stimulating work environment and a beautiful green campus. Our dynamic faculty and staff enjoy numerous benefits including an employee assistance program, employee fitness programs, professional development, daycare, educational fee waivers as well as music concerts and other activities.
Our institution is committed to ensuring representation in its community; consequently, Vanier College welcomes applications from members of visible minorities, ethnic minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. The institution maintains its commitment to excellence in Education and recognizes that increasing the diversity of its staff supports this objective.
We offer a remarkable range of job opportunities so we invite you to navigate our job postings and apply so that you too can become a proud member of the Vanier College Community.
Description :
Typical functions included:
- Responsible for the supervision of the operations in Payroll according to pre-established schedule and ensures all payroll records are maintained in good standing and ensuring confidentiality;
- Responsible for reconciling all payroll accounts as well as perform the analysis on a monthly basis in accordance with the General Ledger and prepares journal entries as required;
- Develops, proposes and implements payroll policies and procedures after official approval;
- Informs and directs the personnel under its responsibility particularly with regard to their integration into the workplace, the content and distribution of task, professional development and the application of staff related polices and working conditions;
- Conceptualizes and adapts payroll procedures with the objective of maximizing efficiency;
- Ensures compliance with all College policies and procedures, including all government rules and regulations;
- Liaises with Human Resource Services in order to ensure that Payroll activities complies with College policies and collective agreements;
- Is responsible for the supervision of the production of the year-end reports, tax information slips (all tax forms and summaries related to payroll) and any CNESST reports required;
- Is responsible for the production of all the Retraite Québec reports and prepares reconciliations;
- Is responsible for reconciliations to be done on a quarterly basis of all leave of absences and the production of the year-end report in preparation for the Audit;
- Assists in the generation of reports related to any Payroll information needed in collaboration with the external auditors;
- Liaises with governmental organizations and the College’s financial institution, as necessary, for any Payroll matters.
Schedule: Monday – Friday, 8:30 a.m. – 4:30 p.m. (35 hrs/week)
Contract: A.S.A.P. until June 30, 2024, with the possibility of an extension
Classification: Gestioinnaire administrative (Administrative Assistant) (ADM-4) (Under review)
Salary: $66,616 - $88,819. Please note that this position will be reclassified to ADM 5 in the coming months (salary between $72,911 and $97,212)
Requirements :
- University degree in an appropriate field.
- At least five (5) years of pertinent payroll related experience, ideally at the supervisory level;
- Extensive knowledge of payroll regulations, procedures and systems, preferably those used in the Educational sector, ideally those used in the Cégep network;
- Knowledge of Finance systems used in the Education sector, ideally those used in the Cégep network and Government pension plans;
- Strong English and French oral and written communication skills (to be tested);
- Demonstrated ability to work independently and autonomously;
- High level of attention to details and accuracy;
- Ability to work to tight timelines;
- Excellent organizational and customer service relations skill;
- Intermediate knowledge of Microsoft Office Word and Excel (to be tested).
***Exceptionally, a DEC and additional years of experience may be considered in lieu of the preferred Bachelor's Degree
Comments :
If your work experience has changed since your last visit, please be sure to attach a new resume.
Note that a cover letter is mandatory, please be sure to attach yours.
If you are applying on a mobile device (smartphone, tablet), you will receive an acknowledgment email asking you to go update your file by attaching your CV in order for your application to be considered.
We thank all those who apply, however only those selected for an interview will be contacted.
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