Tla-o-qui-aht First Nation Economic Development
Master Limited Partnership

Job Title: Executive Assistant Date Posted: December 12, 2022

Department/Group: Administration Posting Expires: January 1, 2023

Location: Tofino Travel Required: Occasional

Level/Salary Range: Commensurate with Position Type: Permanent Full-time
Experience & Training

Supervisor: CEO

Applications Accepted By:

EMAIL: Jamie Bassett- Chief Executive Officer via Indeed.

Subject Line: Executive Assistant Position January Tla-o-qui-aht First Nation Economic Development
2023 Master Limited Partnership

Attention: Jaime Bassett – Chief Executive Officer BLD B 1119 Pacific Rim Hwy

Tofino, BC, V0R2Z0

Job Description

As the Executive Assistant with TFNEDMLP you are responsible for managing the offices Chief
Executive Officer (CEO), including taking calls, scheduling, and planning meetings, coordinating travel, tracking finances, and adhering to established procedures and timelines. You will be working in a professional, community orientated environment and be dealing directly with the public answering phones and performing reception duties.

ROLE AND RESPONSIBILITIES

• Handling incoming calls and other communications.
• Sorting through incoming mail, as well as file, maintain and handover documents to the appropriate contacts within the firm.
• Managing internal filing system.
• Schedule duties include booking appointments, meetings, travel, and boardroom events.
• Drafts agendas and itineraries, takes minutes as requested.
• Organize and maintain office areas including managing orders and meeting room supplies.
• Draft original correspondence.
• Research as required.
• Transmits reports and other communications to staff, external agencies, board members, and stakeholders.
• Managing and Posting Communications to TFNEDC Website
• Answers inquiries and receives visitors on behalf of the CEO.
• Monitors monthly expenditures for the CEO, in relation to annual budgets.
• Managing orders for office and meeting room supplies.
• Invoicing and advance billing.
• Always provide courteous and professional service.
• Performs other related duties as assigned.

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Tla-o-qui-aht First Nation Economic Development
Master Limited Partnership

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Degree and/or experience in business administration.
• Training and/or experience interacting with the public in a retail and/or service environment.
• High level of proficiency in MS Office applications, and Adobe Acrobat; website Management

Applications

• Experience with business financials, budgets, and accounting.
• Minimum of two (2) years’ experience in a demanding, multitasking office environment.

PREFERRED SKILLS

• Excellent verbal and written communication skills, able to communicate with all levels of an organization.
• Excellent customer service skills.
• Ability to work accurately with minimum supervision.
• Ability to work to tight deadlines with high levels of accuracy.
• Positive and professional attitude with strength of character and determination to succeed.

ADDITIONAL NOTES

We are committed to employment equity and encourages applications from women, aboriginal people, persons with disabilities and visible minorities.

Our Conflict-of-Interest Policy prohibits employers from hiring, supervising, or reporting to, directly or indirectly via the reporting hierarchy, their immediate family, or close personal relations. Should you feel that you may be in an actual or potential Conflict of Interest regarding this job opportunity, you must communicate with the Hiring Manager.

If you are contacted by us regarding a job opportunity, please advise if you require accommodation.

Reviewed By: Name Date:

Approved By: BJ BASSETT Date: December 1, 2022

Last Updated By: Date/Time:

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Job Types: Full-time, Permanent

Salary: $45,000.00-$60,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Tofino, BC: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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