Caivan Communities is an Ottawa-based land development and home building company currently developing over 45 active low, medium, and high rise projects across Ottawa and the Greater Toronto Area. This role is ideal for an ambitious, energetic candidate looking to engage in a fast-paced and dynamic team environment.

Company Mission:

Excellence in community development and home building through efficiency, optimization, and innovation.

Company Values:

Grit: A team who perseveres, is resilient, and has the stamina and courage to commit to the win.

Integrity: We make promises thoughtfully and deliberately and then follow through.

Curiosity: We never stop asking questions or challenging ourselves. We have an unquenchable thirst to learn, improve and solve problems innovatively.

Strategic: We look around corners and proactively identify potential obstacles. We think critically and make calculated decisions.

The Role:

The Administrator is responsible for providing administrative support with a focus on human resources, office management and data management.

Key Responsibilities:

• Schedule and conduct candidate interviews following the standard recruitment process.
• Manage the inventory of supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed.
• Adhere to standard work schedule and participate in improvement / kaizen activities.
• Identify opportunities for process and office management improvements and design / implement new systems.
• Supporting the Human Resources department with tasks relating to recruitment, onboarding and training.
• Conduct new employee safety orientation, arranges safety training, participates in job site inspections and monthly reporting.
• Participate in the Joint Health & Safety Committee meetings, complete meeting minutes and draft minutes for review.
• Maintain corporate SharePoint libraries, document management and collaborate with site owners to update /store documentation.
• Assist with new hire set up and orientation of new employees.
• Updating and maintaining employee files.
• Perform other duties as required.

You will bring:

• College diploma with a concentration in business administration, human resources or related field or relevant experience.
• Minimum of 3 years’ experience in an administrative or human resources position.
• Proven track record of excelling in fast-paced environments with the ability to prioritize tasks and handle tight deadlines with a professional and mature demeanor.
• Excellent problem solving skills with the ability to cope with complexity and change.
• Must demonstrate high initiative, accuracy, and the ability to maintain confidential information, records, and/or files.
• Working knowledge SharePoint an asset.
• Microsoft office (Word, Excel, Project) proficient.

We review and assess all applications and will contact candidates whose background and experience most closely fit the needs of the position. Should you require accommodations at any point during the recruitment process please contact Human Resources