About Academy

Academy is a well-established and fast-growing fabrication company with location in both Onoway and Edmonton, AB. We service a wide rage of industries which includes oil & gas, mining, and other heavy industrial sectors.

Job Purpose

The Project Coordinator is a critical member of the project team. The Project Coordinator is responsible for the accurate and timely completion of a variety of administrative tasks required to support the needs of the project teams, vendors and subcontractors.

Roles and Responsibilities

• Solicits assignments from the project manager regularly to ensure proper work distribution
• Participates in project kick-off meetings as directed to ensure that all departments are aware of project requirements and have input to the successful execution of the project and that all records of meetings are maintained
• Sets-up and maintain project management files in accordance with departmental standards. Exercises due diligence in managing customer changes:
• Identify changes by reviewing all IFC drawings, drawing revisions, and customer requests
• Manage contract change costs through system and invoice costs in a timely manner
• Coordinate drafting of fabrication drawings
• Create and manage the regular maintenance of Spool Tracker amongst all departments
• Coordinate with Quality Control department to ensure timely submission of Quality documents
• Ensures that customer acceptance of contract values, budget values, change values are in place to facilitate timely billing of all costs
• Prepares, maintains, updates project schedules in conjunction with drafting & production department scheduling
• Reviews all incoming customer drawings, assign division, Change Order Requests (CORs), if applicable, and confirm schedule
• Manages collection and submission of COR costs on an ongoing basis
• Trouble shoots day to day project issues as directed by the PM
• Attends production meeting on project managers behalf
• Compiles data, maintains, and approves project invoicing process on a timely basis
• Performs management of minor contract agreements as directed by the Project Manager (Monthly reporting and financial responsibility are ultimately the responsibility of the Project Manager)
• Contributes to subcontract vendor management as directed:
• Budget development in line with corporate goals
• Scope listing and control
• PO creation and change management
• Schedule adherence
• information transfer and control

Requirements

Education

• Post-secondary training is preferred

Qualifications

• 2+ years’ experience in a project role is preferred
• Industry specific trade training would be an asset
• Experience working in a fast-paced environment with changing needs

Skills

• Excellent written and verbal communication skills
• Very strong analytical, attention to detail and problem-solving skills
• Exceptional organization and time management skills
• Advanced Excel and spreadsheet skills

What can Academy offer you?

• Full-time, permanent employment
• Group medical, extended health and dental benefits
• Vacation paid out on every pay period
• Overtime paid out after 40 regular time hours per week
• Service Awards Recognition
• Safety Awards Program

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 10 hour shift
• Overtime
• Weekend availability

Supplemental pay types:

• Overtime pay

Experience:

• management: 3 years (required)
• pipe fabrication: 5 years (required)
• project management: 2 years (preferred)

Work Location: One location

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