International Admissions Officer Job at Algoma University
JOB TITLE: Procurement and Accounting Officer
Staff Bargaining Unit
DEPARTMENT: Financial Services
POSITION STATUS: Permanent, Full-time (35 hours/week)
OSSTF
SUPERVISION RECEIVED: Manager, Procurement
SUPERVISION EXERCISED: Student Assistants
LOCATION: Sault Ste. Marie or Brampton
JOB SUMMARY:
A. Procurement 50%
B. Accounting 35%
C. Other Duties 15%
Total 100%
The Procurement and Accounting Officer is responsible for performing procurement related
tasks, providing information and direction to internal stakeholders on all stages of the
procurement process, including but not limited to Request for Proposal / Request for Quote
(RFP/RFQ), performing professional-level internal financial analysis (including spend analysis),
and working with the Financial Services team to ensure that customer service is maintained by
assisting when needed in all areas of departmental functioning.
RESPONSIBILITIES:
A. Procurement (50%)
- Work with internal stakeholders to identify procurement initiatives, research
work, in accordance with procurement standards and internal policies.
- Support the administrative process including correspondence, documentation,
- Track and report on the progress of on-going procurement activities
- Facilitate evaluation process, including team consensus scoring, proponent bids
- Prepare memo to support recommendation of successful proponents
- Ensure compliance with Purchase Order Terms and Conditions and facilitate
- Track orders/services, and ensure timely delivery
- Maintain updated records of purchased products, delivery information and
- Fiduciary duty to act on behalf of both AU and the vendor community in a fair and
- Knowledge, understanding and ensure compliance of Broader Public Sector
Procurement Directives (BPS), Canada-European Union Comprehensive
Economic and Trade Agreement (CETA), Canadian Free Trade Agreement
(CFTA), and other government directives
- Experience with the Ontario Education Collaborative Marketplace (OECM) and
B. Accounting (35%)
- Balance various accounts, reconcile subledgers and prepare journal entries as
- Communicate with staff, faculty & management to ensure awareness and
- Track and process employee reimbursement claims according to policies &
- Process claims and invoices charged to research grants and other Faculty
policies
- Prepare various period (monthly, quarterly, year-end and ad hoc) reports
- Prepare reports for Ministry of Public and Business Service Delivery (formerly
Universities (COFO-OU),surveys using online system as required
- Provide university benchmarking analysis using COFO portal when requested
- Liaise with auditors as required
C. Other Duties (15%)
- Cross-train on the position of Accounts Payable:
- Ensure invoices include appropriate approvals, code and enter
- Process purchase orders, Change orders and invoices
- Other related duties may be assigned as required
WORKING CONDITIONS:
Physical Effort Required
Minimal:
- Work in an administrative office setting during regular office hours
Physical Environment
Minimal:
- Minimal exposure to unpleasant/disagreeable conditions.
Sensory Attention
Moderate:
- Multiple deadlines, multi-tasking and high degree of accuracy and prioritizing required
- Frequent interruptions from staff and faculty, while maintaining an open-door policy
- Exercise judgment to solve problems with minimal supervision
Mental Stress
Moderate:
- Schedule, organize and carry out own multiple work assignments according to
priorities (ie normal deadlines)
MINIMUM QUALIFICATIONS:
- Post-secondary undergraduate degree in a relevant field, or equivalent combination of
- Minimum three (3) years of work experience in related fields required. Accounting
- Procurement/Supply Chain designation considered an asset
- Computer proficiency in G-Suite and ERP related applications such as AccPac, Ellucian
- Strong organizational and communication skills, both oral and written
- Ability to assist and mentor individuals with the handling of procurement, financial, and
- Ability to effectively communicate information to university departments, management,
- Ability to work independently towards meeting results and deadlines
- Minimum three years experience in a diverse, multicultural workforce and complex
- Experience working in a post-secondary education environment is an asset
- Ability to review existing processes and identify and implement continuous improvement
- Commitment to understanding Algoma University’s Special Mission and The Seven
Grandfather Teachings
START DATE: ASAP
Salary Scale: $57,557 to $71,946 annually
Please submit a resume and cover letter (combined PDF) to people.culture@algomau.ca
no later than 4:00 p.m. on Wednesday, January 18, 2023.
Algoma University is strongly committed to fostering diversity and inclusivity within our
community and is an equal opportunity employer. The university invites and encourages
applications from all qualified individuals who would contribute to the further diversification of
our Institution, including equity-seeking groups that are traditionally underrepresented in
employment (Indigenous peoples, racialized persons, women, persons with disabilities, and
2SLGBTQQIPA+ persons).
In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request,
accommodation will be provided by Algoma University throughout the recruitment, selection,
and/or assessment process to applicants with disabilities.
This position is open to all qualified applicants, although preference will be given to Canadian
citizens and permanent residents of Canada.
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