RESPONSIBILITIES AND ACTIVITIES:

• 
  The Event Specialist is the lead role in planning, logistics and execution of EHS Signature events. EHS Signature events includes our largest annual event Pets in the Park and various EHS lead events throughout the year.
  
  The Event Specialist role will include:

• Work with EHS leadership to coordinate all staff support required for successful implementation of events including cross-functional staff participation in events;
• Create sponsorship, activation and fundraising opportunities for Fund Development at EHS Signature events;
• Manage volunteers as volunteer liaison for EHS Signature events, working with Community Engagement on volunteer role descriptions, training and onboarding. Provide supervision, feedback and evaluation for event volunteers;
• Coordinate logistics, programming, licenses and permits, and insurance;
• Coordinate with vendors taking part in events;
• Evaluate reputational impact and financial return on investment for events and prepare reporting for senior leadership and the Board of Directors as required;
• Work with Communications by providing event details to allow for event promotion, creation of marketing materials and speaking notes as required;
• Event Follow Up: prepares timely post event evaluations and debriefs with stewardship opportunities for sponsors and guests;
• Create opportunities for new signature events to bring awareness to the work EHS does and engage the community in our work.

• 
  Collaborate with Manager of Fund Development on third- party fundraising opportunities and execution strategies for current third party events;
• Create opportunities for new third-party events to bring awareness to the work EHS does and engage the community in our work;

2. Work with Fund Development to ensure fundraisers are aligned with EHS’s vision, mission, values, and do not contravene any of our position statements and to set policy, standards, guidelines, and expectations for EHS participation in Third-party fundraisers;

• 
  Event Administration:

• Create individual event budgets;
• Inform and communicate with EHS leadership team on all events;
• Create reports on relevant event information as required;
• Create event volunteer roles, training and documentation as required.

Lead for Signature and Third-party Events

Operate as the lead contact for all signature events and third-party fundraisers in support of EHS.

Team Engagement

Provide cross-functional support to include staff across EHS as well as the board (where appropriate) in EHS events.

Work with Manager of Communications and Engagement to market signature events and tell the stories of third party events.

Work with the Manager of Fund Development on event sponsorship packages and opportunities.

Volunteer Management

Develop opportunities for Volunteer involvement in EHS events.

Work with the Community Engagement Department to engage volunteers in events.

Events

Serve as lead for event logistics at EHS.

A minimum of 5 years of hands-on experience in an event planning role is required as is demonstrated success through multiple events.

Experience cultivating relationships with event attendees, third party fundraiser hosts, vendors, volunteers and donors.
Volunteer/staff management experience.

This position requires the ability to exercise tact, good judgment, confidentiality and discretion while upholding high standards of performance and accountability in a multi-tasking environment. Strong planning, organizational and project management skills are necessary, as well as the ability to work independently and as part of a team. Success will be achieved by adopting an outlook which embraces change as a constant and by proactively managing a large and constantly fluctuating workload. Strong customer service is a must to ensure all who attend, are involved with and volunteer for signature and third party events have a positive experience with EHS.

A lifelong learner with a commitment to personal and professional development will find success in this position by employing a passionate and committed approach to fund development practice.

LEADERSHIP:

Team Engagement

Participate in Events and Special Projects as required as a member of the Stakeholder Relations leadership team.

Coordinate EHS cross-functional team participation in events.

Volunteer Management

Develop opportunities for Volunteer involvement and in all areas handled by this portfolio.

40 hours a week with the ability to work evenings or weekends as required on regular basis

Workload and event support

Event Support

Volume of work has increased as it relates to increasing number of signature events and third party fundraisers.

Strategic approach and direction is required for future success.

Strong customer service focus added

Reputational risk increased given increased signature and community (third party) events

Volunteer liaison related to EHS events